Job Description

About Us

QISG leverages Quantas comprehensive resources to deliver collaborative solutions for our partners energy infrastructure needs. We use in-house talent expertise and resources to plan design engineer manage conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency consistency attention to detail and safe execution. The QISG team brings together Engineering Safety Quality Material Procurement QA/QC Right-of-Way Acquisition Scheduling Environmental Planning Permitting Title and Land Management expertise that ensure outstanding results for our clients.

About this Role

The Document Control Specialist will facilitate the receipt retention and distribution of all drawings documents and official correspondence between the QISG team their clients and vendors.

What Youll Do

• With the Procore Administrator coordinate account access to the document control system for both internal and external users and train new users
• Setup Procore Submittals as outlined in contract documents
• Maintain distribution list of responsible parties for various stages of document review process
• Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
• After review and return expedite a response from the vendor as needed
• Ensure revisions of documents stay in sync between Client QISG team and vendor
• File appropriate documentation for final job books within Procore or other document control programs
• Adhere to internal standards policies and procedures.
• Complete special projects and other duties as assigned or requested
• Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.
• Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead.

What Youll Bring

Required Experience and Education

• High School diploma or equivalent
• Competency with Microsoft Office applications and general computer literacy

Preferred Experience and Education

• Bachelors Degree in Business Administration Finance Logistics Supply Chain Management Engineering or relevant field
• 2 years experience as Document Control Specialist within the transmission/distribution space
• Experience with Procore or other Document Control software

Skills

• Self-starter who can work independently while supporting the needs of the team
• Excellent communication skills (both written and verbal)
• Customer service and effective time management skills

Travel Requirements

• Travel: Yes
• Percent of Time: Up to 10%

What Youll Get

Competitive Compensation

Comprehensive Health Coverage - Multiple Medical dental & vision plans with 100% preventive care

24/7 telehealth (Teladoc)

Employee Assistance Program (EAP)

Company-funded HSA and pre-tax savings options

401(k) Retirement Plan

No-cost Short- and Long-term Disability

Employer-paid basic Life & AD&D Insurance

Paid Time off (PTO) and 10 Paid Holidays

Paid Parental leave

Education Reimbursement and Professional Development

Employee discount program and optional insurance offerings:

o Identity Theft Protection

o Accident Insurance

o Voluntary Life (spouse and child)

o Critical Illness

o Hospital Indemnity

o Pet Insurance

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race color religion national origin or ancestry sex (including gender pregnancy sexual orientation and/or gender identity) age disability genetic information veteran status and/or any other basis protected by applicable federal state or local law.

We are an Equal Opportunity Employer including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application interview or hiring processes or to perform the essential functions of a position please contact us the Companys Human Resources department.

Required Experience:

IC

Job Tags

Full time, Contract work, Temporary work, Work at office, Local area

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